| High Desert Bead Society of Northern Arizona By-Laws |
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Article 8. Finances
Section 1. The receipts and expenditures of the Bead Society shall be recorded in accordance with good business practices.
A. All receipts shall be identified by source.
B. A bill or voucher shall document all expenditures.
Section 2. Officers and committee chairpersons may make expenditures up to $100.00 without prior approval by the Board.
Section 3. The outgoing Treasurer, detailing the receipts and expenditures for the previous year, shall prepare an annual financial report for the general meeting. This
report shall be presented at the Executive Board meeting and published in the next newsletter. The Treasurer and Recording Secretary shall maintain a file of the annual
reports.
Section 4. The annual budget shall be prepared by the incoming Executive board prior to the first general meeting, published in the newsletter, and submitted for
approval by the membership at the general meeting. The budget shall indicate, as far as possible, projected expenditures. If this budget needs to be altered, a majority
vote of the general membership may do so.
Section 5.Any publication or content of the Bead society Website must be consistent with the bylaws of this organization and approval by the Executive Board.
Article 9. Changes of Bylaws
These Bylaws may be altered or amended at any meeting of the Bead Society by an affirmative vote of two thirds (2/3) of the members voting in person or by written
ballot, but no alterations or amendments shall have been stated in a written notice sent at least ten (10) days before the meeting to all members in good standing.
Article 10. Parlimentary Authority
The rules contained in the current edition of Robert's Rules of Order shall govern the Bead Society in all cases which they are applicable and in which they are not
inconsistent with the bylaws of the Bead Society.
Article 11. Procedures for Dissolution
In the event of dissolution of the Bead society assets will be distributed only to a charitable organization exempt under Section 501-C(3) or a craft related educational
club under Section 501-C(7) of the Internal revenue code, or as amended thereafter. The Executive Board will determine to which organization the funds will be
disbursed.
Article 12. Indemnification
The the full extent permitted by the Arizona Revised Status, the Bead Society shall indemnify all Directors, Officers of the board, committee members and members
from any liability claim, or expense incurred by reason of being an officer, board, committee member, or member of the society. The private property of all Directors,
officers, board and committee members and members is forever exempt
the society debts, liabilities and obligations.
Article 13. The Founding Members shall remain Honorary Board members for a lifetime and will be able to attend board meetings and have voting privilege at those
meetings.
Article 15. Effective Date
These bylaws shall become effective immediately upon approval by the High Desert Bead Society insofar as it is practicable.
Section 1. The receipts and expenditures of the Bead Society shall be recorded in accordance with good business practices.
A. All receipts shall be identified by source.
B. A bill or voucher shall document all expenditures.
Section 2. Officers and committee chairpersons may make expenditures up to $100.00 without prior approval by the Board.
Section 3. The outgoing Treasurer, detailing the receipts and expenditures for the previous year, shall prepare an annual financial report for the general meeting. This
report shall be presented at the Executive Board meeting and published in the next newsletter. The Treasurer and Recording Secretary shall maintain a file of the annual
reports.
Section 4. The annual budget shall be prepared by the incoming Executive board prior to the first general meeting, published in the newsletter, and submitted for
approval by the membership at the general meeting. The budget shall indicate, as far as possible, projected expenditures. If this budget needs to be altered, a majority
vote of the general membership may do so.
Section 5.Any publication or content of the Bead society Website must be consistent with the bylaws of this organization and approval by the Executive Board.
Article 9. Changes of Bylaws
These Bylaws may be altered or amended at any meeting of the Bead Society by an affirmative vote of two thirds (2/3) of the members voting in person or by written
ballot, but no alterations or amendments shall have been stated in a written notice sent at least ten (10) days before the meeting to all members in good standing.
Article 10. Parlimentary Authority
The rules contained in the current edition of Robert's Rules of Order shall govern the Bead Society in all cases which they are applicable and in which they are not
inconsistent with the bylaws of the Bead Society.
Article 11. Procedures for Dissolution
In the event of dissolution of the Bead society assets will be distributed only to a charitable organization exempt under Section 501-C(3) or a craft related educational
club under Section 501-C(7) of the Internal revenue code, or as amended thereafter. The Executive Board will determine to which organization the funds will be
disbursed.
Article 12. Indemnification
The the full extent permitted by the Arizona Revised Status, the Bead Society shall indemnify all Directors, Officers of the board, committee members and members
from any liability claim, or expense incurred by reason of being an officer, board, committee member, or member of the society. The private property of all Directors,
officers, board and committee members and members is forever exempt
the society debts, liabilities and obligations.
Article 13. The Founding Members shall remain Honorary Board members for a lifetime and will be able to attend board meetings and have voting privilege at those
meetings.
Article 15. Effective Date
These bylaws shall become effective immediately upon approval by the High Desert Bead Society insofar as it is practicable.
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Article 1. Name
The name of this organization shall be the High Desert Bead Society of Northern Arizona.
Article 2. Statement of Purpose
The Bead Society is organized exclusively for educational and artistic purposes. The purpose of this society shall be to educate the public, study and promote interest
in bead work and the history of beading.
Article 3. Membership and Dues
Section 1. Members shall consist of individuals who are interested in the enjoyment and study of bead work, have paid their annual dues, accepted the bylaws and are
supportive of other members and the High Desert Bead Society Prescott Division.
Section 2. The membership year coincides with the program year, which is January 1st through December 31st.
Section 3. The annual dues shall be proposed by the Executive Board and approved by the Membership, and shall be payable following a schedule set by the Board
which will be $35.00.
Article 4. Meetings
Section 1. General membership meetings shall be held monthly, at a time and place designated by the Executive Board. Special events, such as workshops or exhibits
may be held in addition to the regular meetings.
Section 2. Executive Board meetings shall be held prior to each general membership meeting at a time and place to be decided upon by the president.
Section 3. General membership meetings are open to all members: non members may attend one meeting as a guest free of charge.
Section 4. Meetings shall be run according the parliamentary procedure as specified in Robert's Rules of Order. The Society has a copy of Robert's Rules and is in the
care of the Recording Secretary and must be present at every meeting for reference purposes. The Society functions using a relaxed interpretation of Robert's rules,
however, important or contentious matters will be addressed using parliamentary procedure by the book.
Section 5. The president shall lead meetings. In the Presidents absence, the Vice President will lead.
Section 6. The recording Secretary will take minutes. In the Secretary's absence, another officer or willing member will take minutes.
Section 7. A quorum is no fewer than 25% of the members plus at least one of the officers. Business may be voted on at any meeting with a quorum, as defined here,
and a simple majority rule.
Section 8. The annual membership meeting shall be in January and will include officer elections.
Section 9. Special meetings will be called by the Executive Board as necessary.
Section 10. There shall be one (1) vote per member in good standing.
Article 5. Executive Board
Section 1. The Executive Board shall consist of the following elected officers:
President
Executive Vice President
Membership
Treasurer
Recording Secretary
Corresponding Secretary
Founding Members
The following Committee Chairpersons are volunteer positions to be appointed by the above elected officers and are a volunteer committee with the right to vote at
meetings:
Community Service Projects
Member at Large
Program Coordinator
Publicity
Workshop Coordinator
Newsletter
Hospitality
Historian
Secret Pals/Bead Buddy
Social Coordinator
Telephone Tree
Ways and Means
Website
Section 2. Duties of the Officers:
A. The President shall:
Preside over meetings.
Work with other officers.
Make sure committees and members appointed to special tasks are accomplishing their work effectively.
Act as a group spokesperson and official representative.
Work behind the scenes.
B. The Vice President shall:
Assist the president.
Organize Committees.
Coordinate Events and Programs and Workshops.
Act as general resource person for the group and members.
C. The Treasurer shall:
Maintain the records of all members in good standing.
Keep attendance at all meetings and share that information.
Administer and keep accurate records of the Society's finances.
Deposit the funds in a bank designated by the Board.
Pay bills on behalf of the Bead society.
Reimburse expenditures as authorized by the Board.
Provide a monthly report to the Board in writing/computer.
Prepare a financial report and budget for the presentation of the first meeting of the year.
The books and accounts shall be kept in accordance with accepted accounting practices.
The Executive Committee shall not expend any non-budgeted funds in excess of $250.00 without prior approval of the general membership and shall not expend any
non-budgeted funds in excess of $100.00 without prior approval of the Executive Board.
D. The Recording Secretary shall:
Take minutes at all Executive Board and general membership meetings.
Provide a hard copy of the minutes to the Executive Board.
Maintain a copy of the Bylaws and Robert's Rules of Order.
Make available, at each general membership meeting a copy of the minutes of the previous general membership meeting.
E. The Corresponding Secretary:
Shall be responsible for correspondence with the Society, it's membership and outside contact.
F. The following standing committees are established for the smooth operation of the Society's business:
Program
Workshop
Publicity
Registrar for Workshops
Newsletter
Website:
Special committees may be appointed as necessary by the Executive Board.
Article 6. Elections
Section 1. Nominating Committee
The nominating committee will be comprised of five people. The Executive Board shall select 3 members and the other two are to be elected by the general
membership. No one individual running for a position on the Board may serve on the nominating committee. Two alternates will also be chosen by the general
membership in the event that a committee member needs to step down.
The general membership will be advised of any open positions at the September meeting before the nominating committee is selected.
If, after careful screening of all candidates, the nominating committee is unable to recommend a candidate for one or more positions, an eligible member of the
nominating committee may be considered if that person immediately resigns from the committee. In the event that this should occur, an alternate will replace that
person on the nominating committee.
Presentation of the slate shall occur at the January meeting. The President shall request any additional nominations from the floor.
Section 2. Elections
The election shall take place at the meeting in January and is to be called the "Annual Election Meeting". The newly elected board will begin their duties the following
monthly meeting February
A simple majority show of hands shall constitute a valid election. If a position is contested, a vote for that position shall be held by closed ballot and immediately
tallied by the nominating committee.
Section 3. Vacancies
The Vice President shall fill a vacancy occurring in the office of the President.
A vacancy occurring in any other office shall be appointed by a majority vote of the Executive Board.
In the event of a Co-Presidency, the remaining President shall complete the term of office.
Article 7. Tenure of Office
Section 1. The term of an elected office is one (1) year, January 1 through December 31st.
Section 2. A person may serve a maximum of 2 terms in the same position.
Section 3. In the event that a successor cannot be found for any elected position, that person currently serving may continue to do so for the following term or until a
replacement for that position is found.
The name of this organization shall be the High Desert Bead Society of Northern Arizona.
Article 2. Statement of Purpose
The Bead Society is organized exclusively for educational and artistic purposes. The purpose of this society shall be to educate the public, study and promote interest
in bead work and the history of beading.
Article 3. Membership and Dues
Section 1. Members shall consist of individuals who are interested in the enjoyment and study of bead work, have paid their annual dues, accepted the bylaws and are
supportive of other members and the High Desert Bead Society Prescott Division.
Section 2. The membership year coincides with the program year, which is January 1st through December 31st.
Section 3. The annual dues shall be proposed by the Executive Board and approved by the Membership, and shall be payable following a schedule set by the Board
which will be $35.00.
Article 4. Meetings
Section 1. General membership meetings shall be held monthly, at a time and place designated by the Executive Board. Special events, such as workshops or exhibits
may be held in addition to the regular meetings.
Section 2. Executive Board meetings shall be held prior to each general membership meeting at a time and place to be decided upon by the president.
Section 3. General membership meetings are open to all members: non members may attend one meeting as a guest free of charge.
Section 4. Meetings shall be run according the parliamentary procedure as specified in Robert's Rules of Order. The Society has a copy of Robert's Rules and is in the
care of the Recording Secretary and must be present at every meeting for reference purposes. The Society functions using a relaxed interpretation of Robert's rules,
however, important or contentious matters will be addressed using parliamentary procedure by the book.
Section 5. The president shall lead meetings. In the Presidents absence, the Vice President will lead.
Section 6. The recording Secretary will take minutes. In the Secretary's absence, another officer or willing member will take minutes.
Section 7. A quorum is no fewer than 25% of the members plus at least one of the officers. Business may be voted on at any meeting with a quorum, as defined here,
and a simple majority rule.
Section 8. The annual membership meeting shall be in January and will include officer elections.
Section 9. Special meetings will be called by the Executive Board as necessary.
Section 10. There shall be one (1) vote per member in good standing.
Article 5. Executive Board
Section 1. The Executive Board shall consist of the following elected officers:
President
Executive Vice President
Membership
Treasurer
Recording Secretary
Corresponding Secretary
Founding Members
The following Committee Chairpersons are volunteer positions to be appointed by the above elected officers and are a volunteer committee with the right to vote at
meetings:
Community Service Projects
Member at Large
Program Coordinator
Publicity
Workshop Coordinator
Newsletter
Hospitality
Historian
Secret Pals/Bead Buddy
Social Coordinator
Telephone Tree
Ways and Means
Website
Section 2. Duties of the Officers:
A. The President shall:
Preside over meetings.
Work with other officers.
Make sure committees and members appointed to special tasks are accomplishing their work effectively.
Act as a group spokesperson and official representative.
Work behind the scenes.
B. The Vice President shall:
Assist the president.
Organize Committees.
Coordinate Events and Programs and Workshops.
Act as general resource person for the group and members.
C. The Treasurer shall:
Maintain the records of all members in good standing.
Keep attendance at all meetings and share that information.
Administer and keep accurate records of the Society's finances.
Deposit the funds in a bank designated by the Board.
Pay bills on behalf of the Bead society.
Reimburse expenditures as authorized by the Board.
Provide a monthly report to the Board in writing/computer.
Prepare a financial report and budget for the presentation of the first meeting of the year.
The books and accounts shall be kept in accordance with accepted accounting practices.
The Executive Committee shall not expend any non-budgeted funds in excess of $250.00 without prior approval of the general membership and shall not expend any
non-budgeted funds in excess of $100.00 without prior approval of the Executive Board.
D. The Recording Secretary shall:
Take minutes at all Executive Board and general membership meetings.
Provide a hard copy of the minutes to the Executive Board.
Maintain a copy of the Bylaws and Robert's Rules of Order.
Make available, at each general membership meeting a copy of the minutes of the previous general membership meeting.
E. The Corresponding Secretary:
Shall be responsible for correspondence with the Society, it's membership and outside contact.
F. The following standing committees are established for the smooth operation of the Society's business:
Program
Workshop
Publicity
Registrar for Workshops
Newsletter
Website:
Special committees may be appointed as necessary by the Executive Board.
Article 6. Elections
Section 1. Nominating Committee
The nominating committee will be comprised of five people. The Executive Board shall select 3 members and the other two are to be elected by the general
membership. No one individual running for a position on the Board may serve on the nominating committee. Two alternates will also be chosen by the general
membership in the event that a committee member needs to step down.
The general membership will be advised of any open positions at the September meeting before the nominating committee is selected.
If, after careful screening of all candidates, the nominating committee is unable to recommend a candidate for one or more positions, an eligible member of the
nominating committee may be considered if that person immediately resigns from the committee. In the event that this should occur, an alternate will replace that
person on the nominating committee.
Presentation of the slate shall occur at the January meeting. The President shall request any additional nominations from the floor.
Section 2. Elections
The election shall take place at the meeting in January and is to be called the "Annual Election Meeting". The newly elected board will begin their duties the following
monthly meeting February
A simple majority show of hands shall constitute a valid election. If a position is contested, a vote for that position shall be held by closed ballot and immediately
tallied by the nominating committee.
Section 3. Vacancies
The Vice President shall fill a vacancy occurring in the office of the President.
A vacancy occurring in any other office shall be appointed by a majority vote of the Executive Board.
In the event of a Co-Presidency, the remaining President shall complete the term of office.
Article 7. Tenure of Office
Section 1. The term of an elected office is one (1) year, January 1 through December 31st.
Section 2. A person may serve a maximum of 2 terms in the same position.
Section 3. In the event that a successor cannot be found for any elected position, that person currently serving may continue to do so for the following term or until a
replacement for that position is found.
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